You will organize, manage, and perform an extensive array of secretarial, administrative, and program support activities on behalf of the Vice President, Assistant Vice President, and other senior officers of the company. If the qualifications are too lenient, you may receive many applications from unqualified candidates, and if they are too strict, the talented candidates may be too intimidated to apply. Assists office manager when needed, Minimum 2 years related experience in an Administrative Assistance capacity, Must be able to work 8 AM to 5 PM Monday through Friday, Willingness to work overtime and/or on weekends with short notice, Minimum 1 year experience with design/production/construction firm preferred, Must be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through, 60%- Administrative support to sales leaders, Execute travel plans (air, car, & hotel; obtain passport visas as needed), Complete expense reports using online reporting tool, Coordinate customer appointments with customer’s administrative assistants, Assist with team meeting planning, coordination, and logistics, Act as business IT administrator to manage computers, cell phones, and IT requests, Coordinate the setup for new hires, employee transfers, terminations and existing employees in the IT system, Manage computer and cell phone inventory. Maintain patient demographic information by obtaining, recording, and updating personal and financial information. —, Provides support to Service Delivery Pre-Class, In-Class and Post-Class Process Flow. Ensures organization and neat appearance of the mail storage center; opens, sorts, distributes, and reconciles all incoming mail received. It’s actually very simple. Search Administrative coordinator jobs. Inputs air bill information online for Federal Express/UPS overnight and priority overnight for US and international delivery, tracks as necessary, and copies to the appropriate personnel. Organized work habits with attention to detail and ability to prioritize multiple tasks. Provides customers with duplicate copies of Form 1098-T. ), Must be very organized and able to work independently and proactively with minimal supervision and use discretion and sound judgment in independent decision-making, Required excellent oral, written and interpersonal communication skills and a good understanding of internal relationships, Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, and competing priorities, Invoice processing and oversight of all IT invoices and purchase orders, Research and resolve billing discrepancies, Provide ServiceNow administration including trouble-shooting, testing, and researching, Create and publish ServiceNow reports and dashboards, Communicate ServiceNow process changes, enhancements, and modifications, Provide AirWatch administration as needed, Maintain active licenses; track and audit mobile devices, Track copier leases and provide maintenance reconciliation, Order and maintain department supplies for copiers (toner & staples), Knowledge of Microsoft Office, with strong Excel skills, Detail-oriented and ability to prioritize and manage multiple tasks, Self-starter; able to perform duties independently in a fast-paced environment, Ability to interact with all levels including senior management, Strong time management, organizational and interpersonal skills, 2+ years college preferred (business emphasis) or additional relevant experience, Previous experience in data entry/reporting, database administration, or administrative/technical support preferred, Ability to prioritize and manage time/projects effectively, Demonstrated proficiency using all MS Office (Word, Access, Excel and PowerPoint) products, Knowledge and experience using database software and able to trouble-shoot systems problems, Ability to handle multiple deliverables and deadlines, Self-starter, proactive, and able to accomplish goals with little supervision, Team player with strong customer service skills, Demonstrated ability to communicate effectively over the phone and manage conflict effectively through distance relationship building, Fitness and/or wellness industry knowledge preferred, Detail conscious demonstrating a high degree of accuracy, Provide administrative support to training program leadership, Create, monitor and track documentation of all trainee educational activity including didactics, curriculum, evaluation, alumni information, etc., to ensure compliance according to American Psychological Association (APA) regulations, Ensure completion of application materials and maintain confidential applicant files, Schedule applicant interviews and coordinate “interview days.”, Coordinate recruitment, website updates, onboarding and related activities, Works with Human Resources to ensure trainees are paid on time and accurately, Supervise reporting of vacation and sick leave balances, Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation events, Initiate check requests, cash requests, purchase orders, and travel reimbursements related to program needs, May supervise and direct the activities of clerical/secretarial staff to ensure the accurate and timely completion of required responsibilities and special projects, Direct activities related to Psychology Section continuing education program in a manner consistent with maintaining APA sponsorship. Alerts services when clients have been waiting for more than 10 minutes. Two years of college or commensurate work experience preferred. Inputs payroll corrections, sets up new associate files, monitors and inputs associate information such as rate of pay transfers, position changes, vacation, sick time, and other personal benefits. at a minimum. Must be customer focused, Capability and comfort in communicating and interfacing with personnel at all levels in the organization, including management and senior management, Excellent organizational, planning, and problem-solving skills, Ability to focus on quality and accuracy of work product, Ability to work with minimal supervision; individual should be a self-starter, Ability to coordinate multiple tasks in fast-paced environment, Demonstrated ability to schedule varied and complex meetings involving multiple participant calendars in Outlook, Proficient in Microsoft® Office applications (Word, Project, Excel, PowerPoint, Visio, Access and Adobe®), Provides a high level of confidential, administrative services, Coordinates the calendars for the Associate Vice President for Strategic Financial Initiatives (AVP) and the Vice President of Budget (VPB). S&P, investments, tax, etc. The Administrative Coordinator Resume also highlights duties like coordinating local and regional projects, assisting in office social events, processing vendor invoices, managing administration files, and confidential information discreetly. When you are trying to find a job as a Administrative Coordinator you can focus your job search and make it more effective by adding some simple steps. ADD RELEVANT SKILLS TO YOUR RESUME: Include the terms most closely related to the job in your resume, especially in the description of your work history. By building on the structure and organization of this description, and customizing it with your specific job duties and requirements, you’ll turn those candidates into applicants. Assist Section Director of Sedation and Analgesia, Varied administrative support to research faculty in their efforts to acquire funded grants, Develop and maintain databases and data forms, Microsoft Office software: Excel, Word, Access, Outlook, etc, Candidate must have at least 2 years experience working for a C level executive, Proficient in Microsoft Suite (Power Point, Excel, Word), Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues, High-level organizing and coordinating skills, Coordinate meetings and conference rooms for meetings, Submit expense reports, schedule travel and copy materials, Responsible for ordering supplies as needed, Proficient in Microsoft Office - Word, PowerPoint, Outlook and Excel, Must be self-motivated with a positive attitude and professional etiquette, Schedules, organizes, and provides staff support to complex high-level activities including meetings and events. The qualifications and skills section is typically the shortest part of your administrative coordinator job description, which often gives it the misconception of being unimportant. BUILD MY RESUME. Work with the Department to catalog and monitor records, including retention and destruction when appropriate, 6) Year-end Audit. Permanent Resident (i.e. Requests are made by a variety of organizations and individuals including but not limited to referring physicians, insurers, prospective patients, the New England Organ Bank and UNOS (United Network for Organ Sharing), ) Schedules all post-transplant follow-up visits to the Lung Transplant clinic. This might involve helping supervisors prepare an organizational or departmental budget, or following up on projects to make sure they are progressing efficiently and completed by deadline. Provide support with the administration and logistics of special events for the college, 40%: Office Management - serve as Office Manager for the CoA Dean's Office; maintain conference room reservations & central correspondence for college-wide initiatives; handle mail, on-campus deliveries & errands; coordinate/track work orders for Facility Services, ITS, etc. Website maintenance using HTML a plus, Bachelor’s degree in Communications or relevant field plus five years of experience in an office relevant to financial affairs preferred, * Application Instructions Specific to this Position ***, Minimum Associates degree from an accredited institution is required, Minimum 2 years experience in an administrative coordination role, This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Prioritize appointments and other requests for meetings/visits with the executive. Standard procedures and practices are followed, A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Expertise and proven proficiency in Microsoft Word, PowerPoint, and Excel are required. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Writing a good job description is a vital part of hiring the right person for your business. Compiled information and data from a … In the absence of Client Services Supervisor or Triage Associate Clinical Specialist, orients Emergency Students to evening shift protocols, 25%- Communicates with clients (internal and external) with a superior level of customer service. Produce and distribute correspondence memos, letters, faxes and forms. Responsible for updating the registration white board within the phone bank for each term. Ability to handle stressful, delicate matters in a professional, discreet, and mature manner, Strong computer skills, including demonstrated experience with Excel, Word processing and database programs in a Macintosh environment. Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations. Provide office and administrative support to the NDNQI leadership and NDNQI team; including support tasks as necessary (e.g. Office Coordinator job profile. Explains benefit enrollment process and eligibility to associates or potential associates. Administrative Coordinator Resume Sample is one of three resumes for this position that you may review or download. Assigns PO numbers to faculty and staff in order to aid in the purchase of laboratory supplied. The administrative coordinator may also take on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties. Support search committees, 20% - Academic Support - Manage enrollment & schedule course per semester in Mainframe; coordinate development of per-semester student enrollment and degree progress reports; coordinate Graduate Program admissions, reviews, contracts, and correspondence; coordinate the administration of Graduate Program; oversee per semester student course/instructor evaluations; assist with undergraduate admissions; input, calculate, report, and maintain history of student assessment information in custom database for eight areas of concentration, 15% - Office Manager - Oversee front office operations; manage property inventory, maintain inventory database; oversee property inventory for 3 buildings (Art, Foster, Studio Arts); maintain department files; coordinate and oversee Mailroom operations including department generic e-mail account, prepare mailings and shipments; maintain department archives; reserve and schedule rooms, 5% - Communications, Recruitment, and Events - Promote department via social media; support other marketing and public relations activities. and University procedures, Experience with UWMC and HMC campus locations and systems, Experience working with a diverse group of people, Willingness to learn new things and step up to a challenge, Knowledge of University guidelines and procedures including the ability to reference them on the UW website when requested, Requires keyboard skills at the equivalent of 30 WPM, General administrative duties including meeting and event planning, booking domestic and international travel, managing international travel requirements including obtaining visas and passports, Preparing expense reports in the SAP system, Organizing and managing the IT information within the internal SharePoint structure, Managing interfaces with outside organizations including industry and professional organizations, IT vendors, and Gartner, Organizing and preparing monthly and quarterly financial and non-financial performance communications to the organization, Support daily operations of project administration including set up, tracking, reporting and closing of projects and initiatives across IT, Where applicable - Set up charging mechanism (under SAP projects) for all work, Provide support for project back office operations such as processing and handling of Purchase Requisitions, Purchase Orders, Invoices, Vendor Statement or Work, etc…, Where applicable – work with external vendors for processing of PO’s, Invoices and statements of work, Provide support for project funding through EAR process, Expedite project procurement needs (includes RFI/RFP and requisitioning) as needed, Monitor and complete project Capitalization reports, Facilitate closing of projects in systems as needed, Minimum high school diploma with at least 10 years of experience as an Administrative Specialist, prior Executive Assistant experience preferred, Ability to self-direct work demonstrating initiative, creativity and problem solving. Word, PowerPoint, Excel, etc, Knowledge of the Humana and Marketpoint business, Excellent telephone and professional manner and a high degree of attention to detail, Strong technical background in working with large databases and exporting information into reports, Qualified candidates must be polite, friendly and a team player, This position requires an individual who is highly organized and able to prioritize and handle multiple tasks in a fast-paced environment, Maintain departmental organization charts/databases, Provide logistical support by maintaining calendars, scheduling appointments, Submit IS requests (new hire equipment, software requests, upgrades, etc. Maintenance and upkeep of phone tree for inclement weather and employee emergency contact list, Research employee/customer requests/issues and responds to employees/customers, Will assist Executive Specialist to the VP of Human Recourses on a variety of initiatives impacting the office and operations as required, Responsible for the planning of department meetings and activities; employee recognition projects, awards, sympathy, acknowledgement certificates and birthday recognition, Work with Facilities and IT department to ensure office is properly maintained and all problems are resolved in a timely manner, Strong organizational, interpersonal and customer service skills, Excellent writing, editing and proofreading skills required, Ability to work independently and in a team; to take initiative and be flexible, Experience handling confidential materials, Proficiency with Word and Excel, database experience preferred, Experience with SAP and/or relational database, Follow up on inquiries about project status in a timely, efficient, and professional manner, Email and phone communication with SolarCity colleagues and utilities to ensure project move smoothly, Conduct web research and phone inquiries to analyze and document utility processes for various states and utilities, Minimum 6 months work experience required, Regular, reliable and predictable attendance required, Must be able to successfully pass a pre-employment criminal background screen. Using a bulleted list is recommended, and you should aim to have more than five but fewer than nine bullet points. This free administrative coordinator job description sample template can help you attract an innovative and experienced administrative coordinator to your company. Represent the Head Coach or other members of the coaching staff when appropriate, Manage all responsibilities related to office management for the sport program, including tracking the budget, facilitating expense reports and reimbursement, managing supplies, routing correspondence, and coordinating with Athletics support departments, Maintain the Head Coach’s calendar and keep the Head Coach informed as appropriate regarding upcoming appointments, meetings, and events. Speaking with current administrative coordinators or the hiring manager should help you categorize all qualifications your company has for this position. Supports the Store Director in handling return from leave situations, processing reinstatements, termination forms, etc, Orders and assigns uniforms, name tags, and miscellaneous store supplies. Previous experience supporting construction projects is highly desired, Processes and administers invoices and payments according to contractual obligations and ensures timely and accurate processing, Supports the project team with the compilation and review of requests for proposals, Provides general administrative support and performs clerical duties for project team managers and reps, including calendar management, expense reports, travel arrangements, and routine correspondence, Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Keeps log of incoming packages and notifies faculty and staff upon arrival, and monitoring refrigerated packages. Acts as backup on the departmental calendar, reserves rooms, prepares notices, posts, and distributes. Office Manager job description. Ability to deal effectively with the external and college community using diplomacy, tact, commitment to confidentiality, commitment to customer service, cooperative problem solving; techniques within department and in dealing with the college and external community. It is not an announcement of a position opening. Administrative Coordinator Resume Examples & Samples. 1) Support. • Browse 100s of templates across 40+ industries, • Customize your template with your company info & job requirements. Here is an example of clinical administrative coordinator job description, highlighting the key duties, tasks, and responsibilities which most holders of the position usually carry out in many healthcare facilities where they work. Answers calls (within two rings) from clients and forwards calls as needed while using proper phone etiquette and speaking in a professional manner. Schedules all necessary consults, diagnostic tests, post-transplant visits and procedures according to guidelines. Coordinate the executive's calendar, meetings and event arrangements, Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Prepares work tickets, Knowledge or experience in the home improvement or construction industry is preferred. when needed. Provides information that is requested by insures and patients. May also assist with Comtech User Groups and forums, Computer proficiency with Microsoft Outlook 2010 and/or 365, Excel, Word, PowerPoint, Visio, and Publisher, Experience scheduling meetings and managing an administrative head’s calendar, Excellent organizational skills, including demonstrated ability to meet deadlines in a fast-paced, customer service work environment, Experience with preparing travel reimbursement, supply ordering, and office equipment management, Coordinates activities of the Board and Board subcommittee proceedings by drafting agendas, scheduling meetings, producing and mailing packets, translating committee minutes into minutes, and managing and integrating large amounts of sensitive information, Serves as official guardian of Board proceedings and documents decisions; and Maintains knowledge of bylaws in order to provide input to appropriate committee proceedings, Organizes and Maintains corporate documents CHI St. Luke's Health and its affiliated entities, including, but not limited to, formation of documents, board of director minutes, governing board rosters, governing board resolutions, bylaws, and organization charts, Coordinates governing board meetings and Assists with the coordination of affiliated governing boards, Prepares and Maintains documentation relating to the organization, Assists in maintain and managing the CEO's schedule, ensuring effective use of time to successfully complete office duties in conjunction with the support to the President, Assists CHI St. Luke's members with various corporate matters, including amending corporate documents, Facilitates needs of board members in their completion of fiduciary responsibilities, Current unrestricted license, as LPN/LVN, in state(s) of practice is required, Demonstrated experience in utilization management, facility concurrent review, discharge planning, and transfer coordination, Experience with Indicia (formally Milliman Care Guidelines) authorization criteria preferred, Must have excellent computer skills and ability to learn new systems, Knowledge of and practical use of good business English, spelling, arithmetic, practices and the ability to communicate effectively using written and verbal skills, Must have strong organizational (time management) skills, strong interpersonal skills, the ability to handle multiple priorities with strong attention to detail, Knowledge of and practical use of good business English, spelling, arithmetic, practices and the ability to communicate effectively using written and verbal skills. If variances are found, seek approval from NDNQI leadership team on all identified changes, Monthly Reporting: Prepares quality checks and distributes monthly membership reports to NDNQI senior leadership team. The roles and responsibilities underlined in the job description template are maintaining calendars and scheduling the daily activities of the office, maintaining files and software, monitoring promotion and tenure documents and assisting with recruitments. Administrative Coordinator Job Summary You will organize, manage, and perform an extensive array of secretarial, administrative, and program support activities on behalf of the Vice President, Assistant Vice President, and other senior officers of the company. Should have excellent organization skills along with the Lung transplant team conferences and working luncheons Seeking... Fewer than nine bullet points and repairs special tasks and meet deadlines help narrow down that number contracts. 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